Digital management of institutional documents with ordered electronic signature

The Bolsa de Comercio de Santa Fe needed to modernize the management of its institutional documents, which required the intervention of multiple authorities and officials to be approved and signed. The manual process generated bottlenecks, delays in circulation between signers and difficulties knowing the current status of each document in process. The institution sought a solution that maintained legal document validity while simplifying and accelerating workflows.

It implemented SecureDoc, configuring signature flows that respect the hierarchical order of institutional authorities. The platform manages automatic notifications to each signer according to process progress, records the identity and timing of each signature, and incorporates the ability to add institutional stamps. The administrative team can monitor the status of each document in real time, quickly identifying delays or pending items.

The implementation of SecureDoc enabled the Bolsa de Comercio de Santa Fe to:

• Elimination of paper circulation of institutional documents.
• Reduction in document approval time with multiple signers.
• Real-time visibility into the status of each document in process.
• Incorporation of digital institutional stamps with legal value.
• Greater operational efficiency of the administrative team.

The Bolsa de Comercio de Santa Fe is a century-old institution that promotes the commercial and industrial development of the region. It provides arbitration, mediation, certification and training services for companies and professionals in Santa Fe province.